Designing Accessible Events for All

Have you ever considered how a few thoughtful adjustments could transform your clients’ wedding into a warm and welcoming experience for everyone, especially for those with disabilities? As wedding vendors, you have the opportunity to create celebrations that not only captivate and delight but also embrace inclusivity at every level. Let’s explore why making weddings accessible is crucial and discover practical ways to achieve this inclusivity.

Reflect on your first wedding event—were you nervous about the setup or the guests? Imagine the added concern if someone wasn’t able to fully enjoy the day due to accessibility issues. It’s vital to anticipate the needs of all attendees.

You might think, “I don’t have any clients with accessibility needs.” or even “My clients haven’t brought up any specific accessibility needs for their guests.” But consider this: there might be guests with disabilities, and you wouldn’t even know it.

Many disabilities aren’t visible, and not everyone feels comfortable disclosing them. What’s important is creating a space where everyone, regardless of their needs, feels welcome. Making weddings accessible doesn’t have to be complicated or grandiose. It’s about making small adjustments that can make a big difference. Remember, inclusivity starts with empathy and a willingness to adapt. When planning your wedding services, keep these essential tips in mind for a successful celebration:

• Make sure the venue is easily accessible for all guests. Consider:
  • Ample parking for guests.
  • Accessible transportation for guests.
• Confirm venue accessibility:
  • Ensure ramps and elevators are available if needed.
  • Verify that restrooms are accessible and well-maintained.
  • Check for spacious layouts that accommodate movement for guests with mobility aids.
  • Confirm adequate lighting for both ceremonies and receptions.

• Work with couples to ensure clear, concise communication of event details.
• Use simple language in all messaging.
• Provide a clear point of contact for guests needing special accommodations.
• Alert guests if strobe lighting or flash photography will be used

• Have menus printed out and include all ingredients.
• Clearly label all food items on buffet table: include ingredients and indicate whether it meets certain dietary needs.
• Use standard icons to help identify the dietary needs.

• For ceremonies and receptions, provide microphones or sound systems to ensure everyone can hear.
• High boy tables, buffets or beverage condiment stations that are out of reach don’t allow all attending to participate fully and with ease.
• Arrange seating to encourage visibility and inclusivity, ensuring all guests can engage in key moments.

By paying attention to these details, you can create an inclusive, accessible, and beautiful celebration for all guests.

When someone requests accommodations, don’t just say no! Show them you’re glad they reached out and that you want to make them feel welcome. We want to ensure everyone feels comfortable at weddings. Don’t make assumptions; rather, ask how you can help make their experience better!

After the wedding, take a moment to gather feedback. Understanding what went well and identifying areas for improvement will pave the way for even more inclusive events in the future.

If you’re ready to make your events more accessible, there are a few ways we can work together! Start by grabbing your Event Accessibility Guidelines, a handy resource to help you incorporate accessibility into every aspect of your planning. Need more personalized support? I also offer consulting services to guide you through the process and ensure your event is designed with accessibility in mind. As an exclusive offer for attendees of the Inclusive Wedding Summit, you can book a free 15-minute chat with me to discuss how we can collaborate. Let’s make your events inclusive for everyone—schedule your chat today!

Written by Erin Perkins, of Mabely Q which offers bespoke accessibility workshops designed to empower your organization.